Virginia School-Based Medicaid Billing Program

Your consent to share information with the Medicaid agency may have been requested if your child had an IEP or was evaluated for an IEP. This consent was to share information for health services listed in your child’s IEP. We are now asking for consent to share your student’s information to seek reimbursement for any health services provided at school. These services may be outlined in an IEP, 504, Health Plan or be provided on an as needed basis.

Giving consent for the school system to share information with Medicaid will help VBCPS receive reimbursement for some of the cost of providing health related services.

Yes. Your consent will be recorded and used in the event that your student is eligible for a Medicaid program in the future.

Parental consent is required once. Your consent will continue until your child leaves VBCPS or you revoke consent.

Parental consent is voluntary and can be revoked at any time. Please send a written notice of your change in consent to Medicaid Coordinator, Office of Programs for Exceptional Children, 641 Carriage Hill Rd. Suite 200, Virginia Beach, VA 23452.

Your child’s educational program is based on his/her educational needs. Your consent decision will in no way impact his/her services regardless of the Medicaid/FAMIS consent status. However, denial of consent effects VBCPS’s ability to access funds that benefit the education of students with health services.

No. The district’s use of Medicaid funds will not reduce the lifetime maximum available to your child. Billing for school services will not impact the billing of private services or services received under the Medicaid Waiver program.

No, health services are provided to students at no cost to the parent/guardian or adult student. You will not suffer any financial loss as a result of consenting to the reimbursement for Medicaid/FAMIS services.

We understand that your child’s medical and health information is personal. Protecting your child’s health information is important. VBCPS follows strict federal and state laws that require us to maintain the confidentiality of your child’s health information.

The only information that is shared with the Medicaid agency to access this funding is your child's last name, first name, date of birth, Medicaid/FAMIS ID number, date of service, service being provided, diagnosis information, and any supporting documentation.

In order to process claims for reimbursement of Medicaid/FAMIS covered services, information about your child's participation in services may be provided to participating physicians, other health care providers, the Medicaid agency, any Medicaid agency billing agents, and any VBCPS billing agents.