School Board of the City of Virginia Beach
Regulation 4-90.1
PERSONNEL
Substitute Teachers
Substitute teachers may be employed for classroom teachers, specialists, and librarians whenever absences occur on teaching days. In instances when substitutes are employed on a long-term basis, employment on non-teaching days is authorized. Substitute teachers must have completed all employment requirements prior to accepting employment.
- Application
- All prospective substitutes must file an application with the Department of Human Resources.
- Substitute teachers must have a minimum of sixty (60) credit hours of college study.
- All prospective substitutes must attend an orientation/training session conducted by the Department of Human Resources.
- Once an applicant has been approved, the applicant will receive notification of the approval and instructions on how to access the School Division’s substitute job acquisition program.
- Employment
- Principals should notify the Department of Human Resources, in writing, using the Substitute Exclusion Request form, of any substitute teacher whose performance is unsatisfactory.
- Substitute teachers employed on a long-term contract should receive an informal evaluation by the principal at the end of their employment.
- Classroom Teacher's Responsibility
The classroom teacher will maintain a substitute folder that includes the following information:
- Class rolls
- Class schedules
- Lesson plans
- Unit plans for long-term assignments
- Seating charts, if applicable
- List of duties with appropriate directions
- Copies of forms needed
- A map of the school
- Student accommodations and Behavior Intervention Plans as well as required health plans.
- Substitute Teacher's Responsibility
The substitute teacher is responsible as follows:
- The substitute should become familiar with all rules and procedures of the school, including any additional documents provided on the day of the job.
- Substitutes will adhere to the established policies and regulations of the School Board.
- Substitutes follow the plans and instructions provided by the teacher.
- Substitutes should assist the school with additional duties such as hall duty, cafeteria duty, transportation supervision, supervision of students, and/or class coverage.
- The substitute should leave a brief statement of progress for the teacher.
Approved by Superintendent: July 16, 1991
Revised by Superintendent: January 26, 2022