Academic Leave 4-53.1

School Board of the City of Virginia Beach
Regulation 4-53.1

PERSONNEL

Academic Leave

Academic leave will be governed by the following:

  1. Academic leave without pay1 may be granted for the purpose of study which may include advanced degree work or work designed to increase the employee’s competence, or for such purpose as may be recommended by the Superintendent and approved by the School Board. Employees granted academic leave shall not accept full-time employment, but the recipient of academic leave may accept grants, fellowships, or remuneration for part-time employment of any type which does not interfere with the academic project.
  2. Employees granted academic leave are eligible to return to the first available equivalent position with the School Division, retaining that seniority held at the date of departure, but not accruing any additional benefits toward pay, promotion, or seniority during the time of absence.
  3. Academic leave may be granted for one full, one-half, or one-fourth of an academic year. When the period of academic leave is for less than a full academic year or when the leave spans portions of two academic years, final approval will be contingent upon the availability of a qualified replacement.
  4. One-fourth year may be granted only under certain conditions, including the following:
    1. For additional study
    2. At the beginning of a school year or at the end of a school year
    3. In a field of need for the School Division
  5. Once approved, requested dates for leave cannot be changed without the approval of the principal/director as well as the Chief Human Resources Officer or designee.
  6. An application for academic leave must be filed sixty (60) calendar days prior to the commencement of the leave. An employee must complete the Request for Academic Leave form and submit to his/her principal/director for approval. Requests are subject to approval by the Department of Human Resources.
  7. An employee must provide proof of academic project enrollment within sixty (60) calendar days of the leave being approved and submit proof of completion to the Department of Human Resources prior to returning from leave. Failure to do so may void the employee's leave approval and result in a separation from employment with the School Division.
  8. Employees must be in good standing in order to be eligible to apply for academic leave. Twelve-month employees are not eligible for academic leave during probation.

Approved by Superintendent: July 16, 1991
Revised by Superintendent: March 8, 2006
Scrivener’s Amendments: February 9, 2014
Revised by Superintendent: November 29, 2017
Revised by Superintendent: June 17, 2020

1 In extraordinary circumstances where the special training/education the individual receives is needed by the school division to enhance critical program(s), the Superintendent, with approval by the School Board, may develop a special contract to grant paid academic leave.