School Board of the City of Virginia Beach
Policy 7-52

COMMUNITY RELATIONS

Use of School Board Equipment: Use of School Buses

A.  Eligible Organizations

In accordance with Virginia Code § 22.1-182, the following organizations may enter into a contract for the use of school buses provided the request is approved by the school board.

1.  State government agencies.

2.  Local government agencies.

3.  Agencies organized under Public Law 89-73 (Older Americans Act of 1965).

4.  Non-profit community organizations serving the mentally and/or physically disabled.

B.Contractual Arrangements

The Virginia Beach City School Board shall enter into a written contract with the eligible agency covering, but not limited to, the following:

1.  A Hold Harmless Agreement must provide the following minimum insurance coverage:

2.  The School Board of the City of Virginia Beach shall be reimbursed for the operational cost, excluding drivers' salary and depreciation on a mileage basis at the rate as reported on the Virginia Board of Education Transportation Report for the preceding year.

3.  The School Board of the City of Virginia Beach shall be reimbursed for the cost of the drivers' salary at the actual rate per hour paid plus 16 percent to cover fixed charges and administrative expense.

4.  The School Board of the City of Virginia Beach shall be reimbursed for depreciation of the capital expenditure based on the actual cost of the vehicle with a life expectancy of 100,000 miles.

5.  Only regular employees of the School Board of the City of Virginia Beach and employees of the City of Virginia Beach approved by the superintendent, licensed to drive school buses, will be permitted to drive.

Legal Reference:

Code of Va., § 22.1-182. Use of school buses for public purposes. - The school board of any school division may enter into agreements with the governing body of any county, city or town in the school division, any state agency or any agency established or identified pursuant to United States Public Law 89-73 or any law amendatory or supplemental thereto providing for the use of the school buses of such school division by such agency or by departments, boards, commissions or officers of such county, city or town for public purposes, including transportation for the elderly. Each such agreement shall provide for reimbursing the school board in full for the proportionate share of any and all costs, both fixed and variable, of such buses incurred by such school board attributable to the use of such buses pursuant to such agreement. The governing body, state agency or agency established or identified pursuant to United States Public Law 89-73 or any law amendatory or supplemental thereto shall indemnify and hold harmless the school board from any and all liability of the school board by virtue of use of such buses pursuant to an agreement authorized herein. (1980)

Editor's Note
See also Attorney General's Opinion February 7, 1984 ". . . A school board lacks the authority, aside from the instances specifically set forth in § 22.1-182 , and referred to above, to permit the use of its school buses by a civic, eleemosynary or charitable group for transportation to the group's functions."

 

Adopted by School Board:  October 20, 1992
Amended by School Board:  May 17, 1994