School Board of the City of Virginia Beach
Regulation 7-32.1

COMMUNITY RELATIONS

Gifts, Grants and Bequests

The following regulations will govern gifts, grants and bequests to the school division.

A. Generally

1. In-kind Donations

a. Inquiries regarding in-kind donations will be directed to the principal or to the appropriate central office administrator.

b. All accepted in-kind donations will become the property of the Virginia Beach City Public Schools.

c. The principal or VBPS Education Foundation coordinator will express appreciation to the donor in written form.

2. Monetary Donations

a. Inquiries regarding monetary donations, gifts, grants and bequests will be directed to the principal or to the appropriate central office administrator, or to the VBPS Education Foundation coordinator.

b. All accepted donations will become the property of the Virginia Beach City Public Schools or the VBPS Education Foundation.

c. The principal or VBPS Education Foundation coordinator will express appreciation to the donor in written format.

B. Instructional Materials

1. Approval for donations of materials will be the responsibility of the principal or the appropriate central office administrator.

2. Priority will be given to those items, which are on the school division's approved list of basic and supplementary materials.

3. Other materials will be accepted based on the following criteria:

a. Contribution to instructional goals and objectives
b. Appropriateness for the age level of students
c. Sensitivity to the values of the community
d. Approval by the appropriate central administrative office

C. Instructional Equipment

1. Approval for donations of equipment will be the responsibility of the principal or the appropriate central office administrative office.

2. Priority will be given to those items of equipment appearing on the school division's approved list of equipment.

3. Other items of equipment will be judged by the following criteria:

a. Compatibility with basic equipment
b. Contribution to the instructional program
c. Maintenance costs
d. Operating costs
e. Installation costs

4. Outdoor equipment or furniture will be judged by the following criteria:

a. Safety
b. Contribution to the instructional program
c. Effect on the appearance of school grounds
d. Installation costs
e. Maintenance costs

D. Landscaping

1. Contributions of plants, trees, and shrubs will be approved by the principal.

2. Such contributions will enhance the overall landscaping design of the school.

3. A plan for such contributions will be developed and include the following:

a. A sketch of the landscaping
b. Discussion of preparations needed for the site
c. Elaboration of the planning schedule
d. Discussion of the suitability of the plants for the site including longevity of the plants
e. Maintenance costs of the landscaping
f. Warranty of the plants

4. Completed plans will be presented to the director of school plant and supply for review and approval.

Approved by Superintendent: July 16, 1991
Revised by Superintendent: August 14, 1993
Revised by Superintendent: May 26, 2004