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2512 George Mason Drive • P.O. Box 6038 Virginia Beach, Virginia 23456-0038   757.263.1000 • 757.263.1240 TDD

Policies and Regulations

School Board of the City of Virginia Beach
Regulation 6-69.1

INSTRUCTION

Psychological Services

A.  Generally

Psychological services are available to all students in the school division. These services are provided by school psychologists licensed by the State Board of Education and include consultation, psychological and psychoeducational assessment and direct service in order to facilitate learning and to promote mental health in students and are provided in a manner consistent with the ethical principles and professional practice standards of the National Association of School Psychologists. In order to ensure the confidentiality and the legal rights of students and the school board, the following regulations are established.

B.  Method of Referral

1.  Any school staff member, parent, guardian, or agency representative who feels that a student may benefit from psychological intervention should direct their referral to the school administrator of the student's school.

2.  All referrals for psychological and psychoeducational assessment will be screened at the school level by a designated committee (i.e., principal or assistant principal, guidance counselor, special education teacher, school psychologist, and/or individual(s) requesting intervention.) Other types of referrals should be discussed with the appropriate school personnel and parent(s)/legal guardian(s) and students involved.

3.  Screening is to be completed prior to forwarding the referral for psychological and psychoeducational assessment to the supervisor of psychological services.

4.  Verbal and written permission to provide an assessment or direct service must be secured, from parent(s) and/or guardian(s) except as authorized by state and federal law.

5.  The referral for psychological and psychoeducational assessment is to be sent to the supervisor of psychological services. The permission authorization shall be kept at the home school.

6.  A verbal explanation should be given to the parent(s) or guardian(s) as to why their child requires such service (i.e., evaluation, consultation, etc.).

7.  Referrals should be made for psycho-educational reasons. Psychoeducational reasons include, but are not limited to, failure to make expected academic progress or to exhibit appropriate school behavior and adjustment. No referral should be accepted from any individual(s) that is for other purposes.

C.  Permission for Intervention

1.  All permission forms will be signed by the legal parent(s) or guardian(s).

2.  The permission form must contain the following statements in order to ensure due process and legal rights:

a.  A statement explaining the nature of the intervention.

b.  A statement consenting to intervention.

c.  A statement refusing intervention.

d.  A statement alerting the parent(s) or guardian(s) to the right to review and discuss valuative results.

e.  A statement making the parent(s) or guardian(s) aware of their right to challenge, in a hearing, the accuracy, truth, and relevance of data derived from the valuative process.

3.  A copy of the referral and permission to evaluate will be filed in the student's scholastic record in the Category II file.

D.Permission for Release of Psychological Information

1.  The parent(s) or guardian(s) may be asked to sign a statement releasing relevant psychological information to a third party who has established a legitimate interest.

2.  This authorization to release information shall be kept in the student's confidential folder.

E.  Outside Referrals

1.  Any referral for outside psychological services (i.e., counseling, evaluation, psychotherapy, etc.) that cannot be provided within the educational setting, but is considered essential for a student's educational performance will be made through the supervisor of psychological services.

2.  Reports of outside psychological evaluations that have been required or authorized by the school board will be directed to the supervisor of psychological services. Other outside reports done at the parent(s) or guardian (s) request should be directed to the home school.

 

Approved by Superintendent:  October 19, 1993