School Board of the City of Virginia Beach
Policy 5-72

STUDENTS

Student Photographs/Class Rings/Other Sales

A.     Student Photographs

1. Generally
   
   The contract, or contracts, for student photographs shall be established for the school division using the Request for Proposals (RFP) process. The evaluation committee for this process shall include representation of principals from all three levels of schools (elementary, middle, and high. All contracts shall be competitively negotiated within the provisions of the Virginia Public Procurement Act and School Board policies and regulations.
   
   
2. Criteria for Selection of Photographer
   
   Among the criteria to be used in selecting a photographer are the following:
   
   
1. The criteria which should be used in selecting the vendor are the best value for the goods or services, highest quality, best delivery or service terms, and the capacity of the vendor to provide the service.
2. No "percentage of gross sales" agreements, and/or agreements for any other considerations, shall be made with vendors.
   
   
3. Sales to Students
   
   Individual photographs of students may be made available for sale; however, no student shall be required to purchase photographs.
   
   
4. Yearbook Photographs
   
   The selection of the vendor for all yearbook sales shall be at the discretion of the individual principal.
   
   The faculty advisor to the yearbook may specify uniform requirements such as background and dress for photographs. Students are to be advised that the photographs may be purchased from sources other than that chosen by the school if the student wishes to do so. The uniform requirements, however, are to be complied with for placement in the yearbook and will be made available in writing to students desiring to purchase from sources other than that chosen by the school.
   
   
   1. The criteria which should be used in selecting the vendor are the best value for the goods or services, highest quality, best delivery or service terms; and the capacity of the vendor to provide the service.
   2. No “percentage of gross sales” agreements, and/or agreements for any other considerations, shall be made with vendors.

B.    Class Rings/Other Sales

    The selection of the vendor for all class ring sales or other sales shall be at the discretion of the individual principal.

1. The criteria which should be used in selecting the vendor are the best value for the goods or services, highest quality, best delivery or service terms; and the capacity of the vendor to provide the service.
2. No “percentage of gross sales” agreements, and/or agreements for any other considerations, shall be made with vendors.
   

C.      Vendors shall not release, sell, or otherwise use student information without the prior approval of the principal or designee.

Legal Reference:

Code of Va., § 2.2-4303. Methods of procurement.

Code of Va., § 2.2-4343 Exemption from operation of chapter for certain transactions.

Adopted by School Board:  June 15, 1993 (Effective August 14, 1993)
Amended by School Board: April 4, 2006