School Board of the City of Virginia Beach
Regulation 5-67.1

STUDENTS

Research Review Committee/Research Studies/Surveys

Requests to conduct research in the school division including the distribution of surveys, must be processed through the Research Review Committee.

A. Research Review Committee:

The Superintendent designates the Assistant Superintendent for the Department of Research, Evaluation, and Assessment to establish and oversee a committee of knowledgeable persons to act as the school division’s Research Review Committee. The committee will review and make a recommendation on all requests to conduct research and distribute surveys within the school division. The Assistant Superintendent will make the final decision on all such requests based on the committee’s recommendation.

B. Application Review Process and Charges for Data:

1. All requests to conduct research or distribute surveys must be submitted to the Department of Research, Evaluation, and Assessment on the appropriate application form. Each request will be reviewed by the Research Review Committee against the following criteria:

a. The research/survey distribution complies with the administrative criteria as set forth in School Board Policy 5-67.

b. The research does not investigate the personal lives of students and/or employees except as applicable under federal and state law, school division policies and regulations, and as approved by the Assistant Superintendent for the Department of Research, Evaluation, and Assessment.

c. The research/survey distribution is proposed and conducted in such a way as to preserve the anonymity of all participants. The identity or identifiable characteristics of employees, students, schools, or the school system will not be revealed unless so authorized in writing when the research/survey is approved.

d. The applicant states in the proposal the expected date of completion for the study/survey distribution and states that a final copy of the study/results will be forwarded to the Department of Research, Evaluation, and Assessment upon completion.

2. Each applicant will receive a written response approving or disapproving the request following a decision by the Assistant Superintendent for the Department of Research, Evaluation, and Assessment based on the recommendation of the Research Review Committee.

3. At the discretion of the Assistant Superintendent for the Department of Research, Evaluation, and Assessment, the researcher may be required to provide payment or reimbursement to the school division for the actual costs of compiling the requested data.

C. Month Report of Research:

A monthly report of research requests will be submitted to the Superintendent.

Legal Reference:

No Child Left Behind Act of 2001.

Protection of Pupil Rights Amendment (PPRA) 20 USC § 1232,

Code of Virginia § 32.1-162.16 et seq. Human Research.

Code of Virginia § 22.1-16.1 Board to Establish Regulation Regarding Human Research.

 

Approved by Superintendent:   July 16, 1991
Revised by Superintendent:     September 21, 1993  (Effective August 14, 1993)
Revised by Superintendent:     July 18, 1995
Revised by Superintendent:     December 2, 1998
Revised by Superintendent:     December 3, 2003
Revised by Superintendent:     February 28, 2008