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2512 George Mason Drive • P.O. Box 6038 Virginia Beach, Virginia 23456-0038   757.263.1000 • 757.263.1240 TDD

Policies and Regulations

School Board of the City of Virginia Beach
Policy 4-90

PERSONNEL

Substitute Employees

A. Generally

The Superintendent is authorized to employ substitutes for certain certified and classified personnel at an hourly rate established by the Board as published in the Annual Compensation Plan.

B. Background Check Required

The Superintendent shall require that all employees, whether full-time or part-time, permanent or temporary, submit to fingerprinting and provide personal descriptive information to obtain criminal history record information for the purpose of screening individuals who accept employment in the division.

The Superintendent shall forward the personal descriptive information through the Central Criminal Records Exchange to the Federal Bureau of Investigation for the purpose of obtaining criminal history record information regarding such employee.

The Superintendent shall require that any applicant who is offered or accepts employment requiring direct contact with students provide written consent and the necessary personal information to obtain a search of the registry of founded complaints of child abuse and neglect maintained by the Department of Social Services. The Superintendent shall thereafter request a search of the records of the Department of Social Services to be conducted for each such applicant.

The Superintendent shall also require that each employee, whether full-time or part-time, permanent or temporary, certify that he or she has not been: (1) convicted of a felony, a crime of moral turpitude, or any offense involving the sexual molestation, physical or sexual abuse or rape of a child; and (2) has not been the subject of a founded case of child abuse and neglect.

Substitute employees hired after December 21, 1999, may be permitted to work pending the results of the Federal Bureau of Investigation background investigation and Department of Social Services search of the registry of founded complaints if the following conditions are met:

1. The division has successfully completed a state and local police background check for the individual; and

2. The division has successfully completed a check of the sex offender website and the sex offender and crimes against minors registry for the individual; and

3. The division requires the individual to serve in the presence of an employee who has successfully completed the Federal Bureau of Investigation background investigation and the Department of Social Services search of the registry of founded complaints.

C. Qualifications

Persons employed as substitute teachers must have a minimum of 30 credit hours of college study. In an emergency, the Superintendent or designee may approve the employment, as substitute teachers, of those persons who do not meet this requirement, but who are otherwise competent to perform the needed service and who are at least twenty-one (21) years of age and hold a high school diploma or a general education development (GED) certificate.

Qualifications for other categories of substitute employees will be determined by the Superintendent and will be in accordance with law and Board of Education regulations as applicable.

D. Compensation

1. Rate of Pay

Substitute employees shall be employed and paid on an hourly basis and for a minimum of two (2) hours. They shall not be given a contract.

2. Benefits

Substitute employees shall receive no fringe benefits, e.g., sick leave, annual leave and personal reasons leave.

E. Health Requirements

A person employed as a substitute shall submit a certificate signed by a licensed physician or a registered nurse stating that he/she appears free of communicable tuberculosis.

Editor's Note
See School Board Policy 2-48 for conditions of employment generally.
See School Board Policies 4-56 and 4-75 for conditions of employment for licensed and classified employees.
See School Board Policy 4-5 for requirement that employees notify Superintendent when charged with crimes.
See school division website: www.vbschools.com.
See VBCPS Annual Compensation Plan.

Legal Reference:

Code of Va., § 22.1-299. License required of teachers.

Code of Va., § 22.1-302. Written contracts required; execution of contracts; rules and regulations.

Code of Va., § 22.1-296.1. Data on convictions for child abuse or molestation required.

Code of Va., § 19.2-389. Dissemination of criminal history record information.

Code of Va., § 22.1-296.2. Fingerprinting required.

Code of Va., § 22.1-296.4. Child abuse and neglect data required.

Code of Va., § 19.2-390.1. Sex offender and crimes against minors registry; maintenance; access.

Code of Va., § 19.2-390.2. Automatic notification of registration to certain entities.

State of Virginia Sex Offender Registry: http://sex-offender.vsp.state.va.us.

Code of Va., § 22.1-300. Tuberculoses certificate.

Adopted by School Board: October 21, 1969
Amended by School Board: August 21, 1990
Amended by School Board: July 16, 1991
Amended by School Board: July 13, 1993 (Effective August 14, 1993)
Amended by School Board: November 3, 1998
Amended by School Board: March 21, 2000
Amended by School Board: June 8, 2004