School Board of the City of Virginia Beach
Regulation 4-50.1

PERSONNEL

Annual Leave

All twelve-month employees of the School Board will observe the following annual leave schedule.

A. The following annual leave is allowed for employees in active service:

1. The hourly equivalent of one (1) day per month for zero through five completed years of service;
   
   
2. The hourly equivalent of one and one-quarter (1 1/4) days per month beginning the sixth year through ten completed years of service;
   
   
3. The hourly equivalent of one and one-half (1 1/2) days per month beginning the eleventh year through fifteen completed years of service;
   
   
4. The hourly equivalent of one and three quarter (1 3/4) days per month beginning the sixteenth year of service through twenty completed years of service;
   
   
5. The hourly equivalent of two (2) days per month beginning the twenty-first year of service;
   
   
6. Service years for annual leave will be earned in this school division. A service year will be defined as beginning July 1 and ending June 30. If the effective date of employment is prior to January 1, a full year of credit will be given.

B. Effective July 1, 2006, the minimum amount of leave taken must equal one (1) hour. Thereafter, leave may be used in one-half hour increments.

C. Effective July 1, 2006, employees may accrue and carryover from year to year a maximum of the hourly equivalent of fifty (50) days of annual leave. The division will determine each employee’s annual leave accrual for the service year just ending on July 1 of each year. Any annual leave accrued in excess of the hourly equivalent of fifty (50) days must be used by July 31 or the excess annual leave days will be converted to sick leave and will be added to the employee’s total accumulated sick leave.

D. To encourage prudent use of sick leave, twelve-month employees will be granted the hourly equivalent of one additional day of annual leave for meeting the following criteria:

1. Employees with one year of Virginia Beach service who have not used the hourly equivalent of one day of sick leave in the school system during the preceding school year.
   
   
2. Employees with two (2) years of Virginia Beach service who have not used the hourly equivalent of one day of sick leave in the school system during the preceding school year.
   
   
3. Employees with three (3) or more years of Virginia Beach service who have not used the hourly equivalent of eleven days of sick leave during the preceding three (3) school years.

E. Employees will request Annual Leave in advance and the request may be approved or denied. Decisions to deny annual leave may only be made by the Principal, Department Head or designee, and should be based on business reasons, i.e., to ensure the smooth and uninterrupted provision of services, and must be applied consistently within a school, department, or work unit.

F. Effective July 1, 2006, when twelve-month employees terminate employment with the division, the maximum leave payout will be the hourly equivalent, at per diem, of fifty (50) work days, as defined by the receiving employee’s work day.

Approved by Superintendent: July 16, 1991
Revised by Superintendent: January 28, 2000
Revised by Superintendent: October 19, 2000
Revised by Superintendent: December 13, 2002
Revised by Superintendent: January 14, 2005
Revised by Superintendent: August 30, 2005
Revised by Superintendent: March 8, 2006
Revised by Superintendent: August 9, 2006