School Board of the City of Virginia Beach
Regulation 4-47.1

PERSONNEL

Personal Reasons Leave

Personal reasons leave will be governed by these regulations.

A. Earning Leave

All employees, except twelve-month employees, earn personal reasons leave at the rate of the hourly equivalent of one day per semester of full-time employment; otherwise, the earning of leave is prorated as follows:

Personal Reasons Leave Days Allotted - (to be converted to hourly equivalents)	Teachers	Assistants	Drivers Ed and Nurses	11-Month Employees
Days of Employment
1/4	25-49	24-46	24-47	29-54
1/2	50-74	47-70	48-71	55-83
3/4	75-97	71-93	72-95	84-110
1	98-123	94-117*	96-119*	111-139
1-1/4	124-148	118-139	120-143	140-165
1-1/2	149-173	140-164	144-167	166-193
1-3/4	174-95	165-184	168-189	194-220
2	196-200	185-187	190-191	221
* Or one full semester

 

	10-Month Classified	Cafeteria, Interpreters, Bus Drivers	Library Media Asst.	ISS/Security Asst.	10-Month Extended
Days of Employment
1/4	25-49	23-46	24-48	24-46	26-51
1/2	50-74	47-69	49-72	47-71	52-77
3/4	75-97	70-92	73-96	72-94	78-103
1	98-123 *	93-115	97-120	95-118 *	104-129
1-1/4	124-148	116-138	121-144	119-141	130-155
1-1/2	149-173	139-161	145-170	142-165	156-181
1-3/4	174-198	162-184	171-192	166-187	182-209
2	199-200	185-186	193-194	188-189	210-211

B. Additional Leave

To encourage prudent use of sick leave, employees earning personal reasons leave will be granted the hourly equivalent of one additional day of personal reasons leave for meeting the following criteria:

1. Employees with one (1) year of Virginia Beach service who have not used the hourly equivalent of one (1) day of sick leave in the school system during the preceding school year.
   
2. Employees with two (2) years of Virginia Beach service who have not used the hourly equivalent of one (1) day of sick leave in the school system during the preceding school year.
   
3. Employees with three (3) or more years of Virginia Beach service must not have used the hourly equivalent of nine (9) days of sick leave during the preceding three (3) school years.

C. Application for Leave

1. Employees will submit leave requests using the appropriate form (PERS-3-71 – available on-line) to the principal or administrative department head not less than two (2) workdays prior to the date for which leave is requested. In case of an emergency, the two (2) day notification may be waived by the principal or administrative department head.
   
   
2. The principal or administrative department head may disapprove the leave request for the following reasons:
   
   
   1. Unavailability of substitute from the substitute list, or
   2. Previously scheduled and announced activities at the school or department requiring the presence of the employee
   3. Continuity of student instruction
      
      
3. Final approval or disapproval of a leave request rests with the principal or administrative department head. Unless extenuating circumstances are established, leave requests for the following periods will be disapproved for school-based personnel:
   
   
   1. Days during the first ten (10) workdays or the last ten (10) workdays of the school term
      
   2. The day before or after a holiday period
      
   Requests for personal reasons leave during these times that have the approval of the principal or administrative department head must be submitted to the Department of Human Resources for final action.

D. Accumulation of Leave

1. Employees with less than three years of service may accumulate a maximum of the hourly equivalent of three personal reasons leave days for use in a given school year. Any accumulated balance of personal reasons leave in excess of the hourly equivalent of three days will convert to sick leave.
   
2. An employee with three or more years of service in the division may accumulate up to the hourly equivalent of eight days. Any accumulated balance of personal reasons leave in excess of the hourly equivalent of eight days will convert to sick leave at the end of the fiscal year.

E. Personal reasons leave for a given year may be anticipated and used. In the event an employee terminates employment before the leave is earned, the employee will make the proper monetary refund to the School Board; such refund is to be deducted from the employee's final paycheck. In the event an employee, as specified in this policy, terminates employment before such sick leave hours are earned, the employee will make proper monetary refund to the School Board, such refund to be deducted from the employee's final paycheck.

F. Effective July 1, 2006, the minimum amount of personal reasons leave taken must equal one (1) hour. Thereafter, leave may be used in one-half hour increments.

G. The purpose for the use of personal reasons leave need not be stated.

H. Personal leave days converted to sick leave will be reflected on the stub for the second paycheck in September.

Editor’s Note

:

See Regulation 4-45.1 - Sick Leave

Approved by Superintendent: July 16, 1991
Revised by Superintendent: January 16, 2003
Revised by Superintendent: January 14, 2005
Revised by Superintendent: March 8, 2006