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2512 George Mason Drive • P.O. Box 6038 Virginia Beach, Virginia 23456-0038   757.263.1000 • 757.263.1240 TDD

Policies and Regulations

School Board of the City of Virginia Beach
Regulation 4-47.1

PERSONNEL

Personal Reasons Leave

Personal reasons leave will be governed by these regulations.

A. Earning Leave

All employees, except twelve-month employees, earn personal reasons leave at the rate of the hourly equivalent of one day per semester of full-time employment; otherwise, the earning of leave is prorated as follows:

Personal Reasons Leave

Days Allotted -
(to be converted to hourly equivalents)

Teachers
Assistants

Drivers Ed
and
Nurses

11-Month
Employees
Days of Employment
1/4 25-49 24-46 24-47 29-54
1/2 50-74 47-70 48-71 55-83
3/4 75-97 71-93 72-95 84-110
1 98-123 94-117* 96-119* 111-139
1-1/4 124-148 118-139 120-143 140-165
1-1/2 149-173 140-164 144-167 166-193
1-3/4 174-95 165-184 168-189 194-220
2 196-200 185-187 190-191 221
* Or one full semester

 

 
10-Month
Classified
Cafeteria,
Interpreters,
Bus Drivers
Library
Media
Asst.
ISS/Security Asst.
10-Month
Extended
Days of Employment
1/4
25-49 23-46 24-48 24-46 26-51
1/2
50-74 47-69 49-72 47-71 52-77
3/4
75-97 70-92 73-96 72-94 78-103
1
98-123 * 93-115 97-120 95-118 * 104-129
1-1/4
124-148 116-138 121-144 119-141 130-155
1-1/2
149-173 139-161 145-170 142-165 156-181
1-3/4
174-198 162-184 171-192 166-187 182-209
2
199-200 185-186 193-194 188-189 210-211

B. Additional Leave

To encourage prudent use of sick leave, employees earning personal reasons leave will be granted the hourly equivalent of one additional day of personal reasons leave for meeting the following criteria:

  1. Employees with one (1) year of Virginia Beach service who have not used the hourly equivalent of one (1) day of sick leave in the school system during the preceding school year.
  2. Employees with two (2) years of Virginia Beach service who have not used the hourly equivalent of one (1) day of sick leave in the school system during the preceding school year.
  3. Employees with three (3) or more years of Virginia Beach service must not have used the hourly equivalent of nine (9) days of sick leave during the preceding three (3) school years.

C. Application for Leave

  1. Employees will submit leave requests using the appropriate form (PERS-3-71 – available on-line) to the principal or administrative department head not less than two (2) workdays prior to the date for which leave is requested. In case of an emergency, the two (2) day notification may be waived by the principal or administrative department head.

  2. The principal or administrative department head may disapprove the leave request for the following reasons:

    1. Unavailability of substitute from the substitute list, or
    2. Previously scheduled and announced activities at the school or department requiring the presence of the employee
    3. Continuity of student instruction

  3. Final approval or disapproval of a leave request rests with the principal or administrative department head. Unless extenuating circumstances are established, leave requests for the following periods will be disapproved for school-based personnel:

    1. Days during the first ten (10) workdays or the last ten (10) workdays of the school term
    2. The day before or after a holiday period
    Requests for personal reasons leave during these times that have the approval of the principal or administrative department head must be submitted to the Department of Human Resources for final action.

D. Accumulation of Leave

  1. Employees with less than three years of service may accumulate a maximum of the hourly equivalent of three personal reasons leave days for use in a given school year. Any accumulated balance of personal reasons leave in excess of the hourly equivalent of three days will convert to sick leave.
  2. An employee with three or more years of service in the division may accumulate up to the hourly equivalent of eight days. Any accumulated balance of personal reasons leave in excess of the hourly equivalent of eight days will convert to sick leave at the end of the fiscal year.

E. Personal reasons leave for a given year may be anticipated and used. In the event an employee terminates employment before the leave is earned, the employee will make the proper monetary refund to the School Board; such refund is to be deducted from the employee's final paycheck. In the event an employee, as specified in this policy, terminates employment before such sick leave hours are earned, the employee will make proper monetary refund to the School Board, such refund to be deducted from the employee's final paycheck.

F. Effective July 1, 2006, the minimum amount of personal reasons leave taken must equal one (1) hour. Thereafter, leave may be used in one-half hour increments.

G. The purpose for the use of personal reasons leave need not be stated.

H. Personal leave days converted to sick leave will be reflected on the stub for the second paycheck in September.

Editor’s Note

:

See Regulation 4-45.1 - Sick Leave

Approved by Superintendent: July 16, 1991
Revised by Superintendent: January 16, 2003
Revised by Superintendent: January 14, 2005
Revised by Superintendent: March 8, 2006