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2512 George Mason Drive • P.O. Box 6038 Virginia Beach, Virginia 23456-0038   757.263.1000 • 757.263.1240 TDD

Policies and Regulations

School Board of the City of Virginia Beach
Policy 4-32


Employee Associations

1. Right to Form, Join, Etc.

The Superintendent shall ensure the right of all employees, freely and without fear of penalty, to form, join, assist, or be represented by an employee association or to refrain from such activity. The School Board shall continue to exercise unilaterally its final managerial authority.

2. Use of School Facilities for Association Business

Any employee association which satisfies the requirements for representation on a committee as set forth in subsection C (2) of Policy 4-8 shall be entitled to use designated school facilities, in the manner provided below, for the purpose of conducting association business:

a. With the prior approval of the principal, an association representative may confer with an individual association member on school premises, either before or after such member's established work hours.

b. Associations may hold meetings of its members on school premises, provided: (a) a written request for the use of school premises is submitted to the principal at least twenty-four (24) hours in advance of such use; (b) the request is approved; (c) the meeting is not held during the regular work hours of the facility being used; and (d) the association agrees to pay any customary charges that may be assessed for custodial services and utilities.

c. One (1) bulletin board shall be set aside at each school specifically for the posting of information by associations. The principal of each school shall determine the size and location of such bulletin board; provided, however, that the bulletin board shall be at least two (2) feet by three (3) feet in size and shall be located away from student areas. Any information posted on school premises by an association shall only be posted on the designated bulletin board.

d. Associations may distribute information in teacher mailboxes, provided such distribution is: (a) done by a member of the association and not by a school's administrative staff; and (b) only occurs before the beginning of, or after the end of, a school's regular workday.

e. With the prior approval of the principal, associations may use a school's public address system to announce the date, time and place of association meetings, provided such use does not occur during the instructional part of the day.

Notwithstanding the above, school premises, bulletin boards, teacher mailboxes and public address systems shall not be used by any association, on its own behalf or on behalf of a political action committee or other entity, for the distribution or dissemination of information which directly or indirectly supports or opposes any candidate for public office.

3. Additional Services

In addition to the foregoing, any employee association which satisfies the requirement for representation on a committee as set forth in subsection C (2) of Policy 4-8 shall be entitled to the following:

a. With the prior approval of the Superintendent or designee, an association's members may take leave to conduct association business, provided the association reimburses the school division for any such leave taken, which reimbursement shall be at the member's hourly rate of pay; and

b. An association may have the dues of its members deducted from such members' paychecks, provided the employee has provided authorization to the Administration to have association dues deducted from their paychecks. Effective with Fiscal Year 2006-2007, the employee must provide appropriate authorization to and as determined by the Administration to withhold dues. Such withholding will remain in force until the employee provides appropriate authorization as determined by the Administration to discontinue the deduction. Employees who are employed or join an association after November 1st may elect to have their dues deducted from their paychecks for the remainder of the fiscal year by providing appropriate authorization to the Administration at least ten (10) days before the date they want the first such deduction to take place. Verification of such authorization, and the deduction of dues, shall be conducted by the Administration, provided the association reimburses the school division for the actual cost to provide this service.

Editor's Note:

On October 5, 1999, the School Board passed a Resolution Authorizing Superintendent to Suspend Employee Association's Privilege of Using School Facilities in Response to Association's Violation of School Board Policy or Regulation Governing Use. This resolution gives the Superintendent authority to suspend an association's privileges under this policy for a period of up to twelve (12) months. This resolution will remain in effect until the School Board takes action to revoke it. A copy of the resolution can be found in the School Board minutes for October 5, 1999, and attached to this policy .

See Policy 4-8 – Employee Input Process C (2).


Adopted by School Board: November 1, 1977
Amended by School Board: August 21, 1990
Amended by School Board: July 16, 1991
Amended by School Board: July 13, 1993 (Effective August 14, 1993)
Amended by School Board: September 21, 1999
Amended by School Board: June 8, 2004
Amended by School Board: December 20, 2005