School Board of the City of Virginia Beach
Policy 3-19

BUSINESS AND NONINSTRUCTIONAL OPERATIONS

Certain Special Revenue Funds

1. Textbook Fund

   The School Board will maintain a system of free textbooks. Funds from textbook sales and/or rentals shall be received, accounted for and disbursed in compliance with regulations of the Virginia Board of Education, as cited in the legal reference to this policy. Additional revenue is generated from interest earned on funds on deposit. This fund is classified as a special revenue fund; an entity where revenues generated finance the textbook operation.

2. Food Services Fund

   The cafeterias operate as the food services program and shall be maintained on a self‑sustaining basis. However, in the event that the funds appear to be insufficient, the School Board will consider and may appropriate such funds, as in their judgment, will sustain the level of service provided to students.

   All food services funds shall be accounted for in a separate fund.

3. Athletic Fund

   Revenue for the Athletic Fund is generated from admission receipts for school sponsored athletic competitions. Other revenue consists of funds received from the state for participating in state tournaments. Additional revenue is generated from interest earned on funds on deposit. In the event that funds appear to be insufficient, the School Board may appropriate funds to supplement the extracurricular program.

   Disbursements for the athletic fund consist of expenditures for all the senior high and middle school athletic events including state tournaments. These expenditures are for such things as equipment, uniforms, officials, and miscellaneous supplies.

Legal References:

Virginia Board of Education Regulations Governing Textbook Fund, Management and Handling on Local Level, 8 VAC 20-270-10 et seq, as amended.

Virginia Board of Education Regulations Governing School Activity Funds, 8 VAC 70-220, et seq, as amended.

"National School Lunch Act”, 72 U.S.C. § 1751, et seq, as amended.

Code of Va., § 22.1‑24, as amended, Administration of "National School Lunch Act."

Code of Va., § 22.1‑116, as amended, How and by whom funds for school division kept and disbursed.

Adopted by School Board: February 16, 1993
Amended by School Board: October 19, 1993
Amended by School Board: January 5, 1999
Amended by School Board: June 20, 2006