School Board of the City of Virginia Beach
Bylaw 1-43

SCHOOL BOARD BYLAWS

Board Minutes/Recording Votes/Extensions

A. Board Minutes and Recording Votes

The minutes of regular and special meetings, public hearings and work sessions of the Board shall include:

1. The classification (regular, special, public hearing and so forth), date, time and place of meeting;

2. The call to order starting time, person presiding and person's office;

3. The record of Board members in attendance, times of late arrivals and early departures;

4. A notation of the presence or absence of the Superintendent;

5. A record of any corrections to the minutes of the previous meeting and the action approving them;

6. A record of the hearing of all petitions of citizens;

7. A record of any reports of Board members or staff members;

8. A record of each motion placed before the Board to include the member making the motion and the member seconding, if any; and

9. A record of each member's votes. Members may request that their vote be changed if such request is made prior to consideration of the next order of business.

10. Motions to go into closed meeting and certifications upon coming out of closed meeting as required by the Virginia Freedom of Information Act.

B. Extensions

1. Tape Recordings

Proceedings of all business meetings of the Board shall be tape recorded or video taped except when in closed meetings. Such tapes shall be stored for the current year plus five years.

2. Documentation

The minutes shall be permanently filed and indexed for reference purposes. Any written reports requiring Board action, and certain other voluminous written documents, may be part of the minutes by reference. When this is done, the document shall be placed in the Board file as a permanent record. All resolutions and agreements or similar formal documents shall be reproduced as a part of the minutes or as attachments thereto.

Legal Reference:

Code of Va., §2.2-3707. Meetings to be public; notice of meetings; recordings; minutes.

Code of Va., § 2.2-3712. Closed meetings procedures; certification of proceedings.

Code of Va., § 22.1-74. Minutes of meetings.

Adopted by School Board: July 21, 1992
Amended by School Board: August 17, 1999
Amended by School Board: February 20, 2001
Amended by School Board: May 14, 2002