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2512 George Mason Drive • P.O. Box 6038 Virginia Beach, Virginia 23456-0038   757.263.1000 • 757.263.1240 TDD

Policies and Regulations

School Board of the City of Virginia Beach
Bylaw 1-39

SCHOOL BOARD BYLAWS

Agenda Preparation

  1. Notification of Meetings

    The Chairman and one School Board Member appointed by the Chairman on a rotating basis, with the cooperation of the Superintendent or designee shall plan a proposed agenda for the forthcoming meeting for preparation by the Clerk to have delivered to members of the School Board five (5) calendar days prior to a regularly scheduled School Board meeting.

    The Clerk shall post and give notice of the date, time, and location of meetings to the public as required by the Virginia Freedom of Information Act.

  2. Supporting Documents

    School Board Members shall be furnished, along with notice of the forthcoming meeting, such supporting documents and information as may be required in considering agenda items.

    At least one copy of all agenda packets and, unless exempt, all materials furnished to School Board Members for a meeting shall be made available for public inspection by the Clerk at the same time such documents are made available to School Board Members.

  3. Agenda Items

    School Board Members shall present to the Chairman or the School Board Member assigned to Agenda planning for the forthcoming meeting, a request for the inclusion on the agenda of matters they wish to have considered, thus allowing time to prepare necessary background materials. School Board Members may have the privilege of adding items to the published agenda upon request to the Chairman, by the School Board Member, as early as reasonably feasible and an affirmative vote of the School Board membership present at the meeting should any School Board Member object.

    Patrons of the School Division who desire to suggest items to be included on the agenda of a particular meeting shall submit in writing such request to the Chairman in care of the Office of the Superintendent at least fifteen (15) working days prior to the day of the meeting.

    Unless provided elsewhere in its bylaws the business conducted by the School Board will be restricted to those matters included in the agenda.

  4. Annual Organizational Meeting Agenda Preparation

    It shall be the duty of the outgoing Chairman to plan the agenda for the annual organizational meeting. If the Chairman's elected/appointed term of office on the School Board expires before the annual organizational meeting, the Vice-Chairman shall act as Chairman for the purposes of planning the agenda for the annual organizational meeting. If the Vice-Chairman's elected/appointed term of office on the School Board expires before the annual organizational meeting, the most senior School Board Member whose last name is first alphabetically shall act as Chairman for the purposes of planning the agenda for the annual organizational meeting.

Code of Virginia § 2.2-3707, as amended. Meetings to be public; notice of meetings; recordings; minutes.

Adopted by School Board: July 21, 1992
Amended by School Board: July 18, 1995
Amended by School Board: November 5, 1996
Amended by School Board: August 17, 1999
Amended by School Board: February 20, 2001
Amended by School Board: May 14, 2002
Amended by School Board: August 2, 2016