School Board of the City of Virginia Beach
Bylaw 1-20

SCHOOL BOARD BYLAWS

Duties of the Clerk/Deputy Clerk/Acting Clerk/Bonds/Oath

A. Duties of the Clerk

1. Attend all Board meetings, unless otherwise directed, and keep a record of the proceedings in a bound journal.
2. Verify all statements for payment after audit and, under the direction of the Superintendent, see that all accounts of the Board are kept accurately and make such reports and perform such duties as are required by state law, regulations of the School Board and the division Superintendent.
3. Notify members of any regular and special School Board meetings and post and provide notice of the date, time, and location of Board meetings to the public and others in accordance with the Virginia Freedom of Information Act.
4. In accordance with the Virginia Freedom of Information Act, make available for public inspection, at the same time, such documents are furnished Board members, at least one copy of all agenda packets and, unless exempt, all materials furnished to Board members for Board meetings.
5. Upon notification by School Board committee chairpersons of the date, time, and location of regular and special committee meetings, post and provide notice of School Board committee meetings to the public and others as required by the Virginia Freedom of Information Act.
6. Upon being provided nonexempt materials by a School Board committee chairman for use by committee members at a committee meeting, make available a copy of such nonexempt materials for public inspection as required by the Virginia Freedom of Information Act.
7. Serve as custodian of the seal of the School Board.
8. Perform, under the general direction of the Superintendent, such other duties in connection with the business of the school division as may be required of the Clerk by the School Board, the Board of Education, and/or the laws of the Commonwealth of Virginia.

B. Duties of the Deputy Clerk(s)

The deputy clerk(s) shall act in the absence of the clerk or otherwise as provided by Board resolution.

C. Bonds

The clerk and deputy clerk shall be bonded in an amount of no less than ten thousand dollars ($10,000.00) and the Board shall pay the cost of such bonds.

D. Oath

The clerk and deputy clerk must take the oath of office prescribed for state officers.

E. Acting Clerk

In the event the clerk and deputy clerk are unable to attend a meeting, the Board shall elect an acting clerk to take, transcribe and sign minutes of that meeting.

Legal Reference:

Code of Va., §22.1-77. Duties of clerk of board.

The clerk of the school board shall keep in a separate volume the minutes of the meetings of the school board, including all bids submitted on any building, material, supplies, work, or project to be let to contract by such school board, and in another volume a receipt and disbursement record as prescribed by the Board of Education and shall keep on file vouchers, contracts and other official papers. They shall be subject to such periodic examinations as shall be prescribed or approved by the Board of Education. The clerk shall discharge, under the general direction of the division superintendent, such other duties in connection with the business of the school division as may be required of him by the school board or the Board of Education.

Code of Va., §22.1-76. Chairman; clerk; Vice Chairman; deputy clerk; terms; compensation and bonds of clerk and deputy clerk; officers ineligible to serve as clerk and deputy clerk; approval of division superintendent's designee. —The school board shall require the clerk and any deputy clerk each to furnish a corporate surety bond conditioned upon the faithful performance and discharge of his duties as such. The school board shall fix the amount of each bond which shall not be less than $10,000. The premium for each bond shall be paid by the school board.

1963-64 Op. Att'y Gen. at 255. The clerk and deputy clerk must take the oath of office.

Adopted by School Board: July 21, 1992
Amended by School Board: August 17, 1999
Amended by School Board: February 20, 2001