SCHOOL BOARD OF THE CITY OF
MINUTES OF SCHOOL BOARD REGULAR MEETING
OCTOBER 2, 2007
The School Board of the City of
MEMBERS PRESENT:
|
Mr. Daniel D.
“Dan” Edwards, Chairman |
|
|
Ms. |
Mr. Dan R. Lowe |
|
Mr. Todd C.
Davidson |
Mr. Lyndon S.
Remias |
|
Ms. Emma L. “Em”
Davis |
Ms. |
|
Ms. |
Mr. Michael W.
Stewart |
|
Mr. Edward F.
Fissinger, Sr. |
Ms. Carolyn D.
Weems |
|
|
|
|
Dr. |
|
Members ABSENT: None
Chairman Edwards convened the Board in the einstein.lab at 4:04 p.m. All Board members were present with the exception of Ms. Bellitto who arrived at 4:19 p.m.
Upon conclusion of the hearing, Chairman Edwards commented on the Board’s efforts over recent years to address what is considered a systemic, national problem which is being tracked nationally as well as locally. He thanked speakers for their input and expressed the desire for further engagement as the Board moves forward in developing strategies to achieve its goal.
Chairman Edwards called the formal meeting to order in the School Board Room at 6:25 p.m. All Board members were present.
A.
National High School Athletic Coaches Association
Hall of Fame Inductee: The School
Board recognized Leo Anthony, starting his 21st season as coach at
B. National Network of Partnership Schools 2007 Partnership District Award: The School Board recognized Virginia Beach City Public Schools for receiving the 2007 Partnership District Award from the National Network of Partnership Schools (NNPS).
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PROGRAM
EVALUATION RECOMMENDATIONS |
ADMINISTRATION’S
RECOMMENDATIONS |
|
1.
Continue the
year-round school program at Point O’View Elementary School. 2.
Continue to
monitor students’ performance and implement strategies for improving
performance, particularly young African-American students and students with
disabilities. Strategies specific to
grade three English and grade five science should also be implemented and
targeted to all students. 3.
Increase the
percentage of the school population being referred for remediation during the
fall and winter intersessions in an effort to provide intervention earlier in
the school year. 4.
Continue to
market the YRS program at Point O’View with the goal of achieving a balance
between the number of students opting-in and opting-out of the program. |
· The administration concurs with all of the program
evaluation recommendations as proposed. · In addition, the administration will continue to
monitor the enrollment and achievement of students at Point O’View. An update and recommendation regarding
continuation of the program will be provided to the School Board in September
2008. · The administration will also identify key measures
to assess and report the progress of all year-round schools currently
operating in Virginia Beach City Public Schools. A report, along with recommendations, will
be presented to the School Board in September 2008. |
1. The Facility Master Planning Steering Committee recognizes the outstanding efforts of Virginia Beach City Public Schools in addressing the improvement of school facilities through Project Renovate
2. Projects to be included in the Long Range Master Plan
|
Elementary Schools |
Middle Schools |
High Schools |
|
Ø
Alanton Ø
Bettie F.
Williams Ø
Ø
John B. Dey Ø
Ø
Green Run Ø
Ø
Ø
King’s Grant Ø
Ø
North Landing Ø
Old Donation Ø
Plaza Ø
Point O’View Ø
Princess Anne Ø
Thoroughgood Ø
White Oaks |
Ø
Bayside Ø
Ø
Kemps Landing
Magnet Ø
Kempsville Ø
Lynnhaven Ø
Plaza Ø
Princess Anne |
Ø
Bayside Ø
First Colonial Ø
Kellam Ø
Kempsville Ø
Princess Anne Ø |
3. Prioritization of Projects
|
PHASE I |
PHASE II |
PHASE III |
PHASE IV |
|
1. Kellam HS 2. Princess Anne MS 3. 4. John B. Dey ES 5. Princess Anne HS 6. Thoroughgood ES 7. 8. Kemps Landing Magnet 9. Plaza ES |
10. Kempsville HS 11. Kempsville MS 12. Bettie F. Williams ES 13. Princess Anne ES 14. First Colonial HS 15. King’s Grant ES |
17. North Landing ES 18. Bayside HS 19. Lynnhaven MS 20. Green Run ES 21. 22.
23. 24. Bayside MS 25. Alanton ES |
26. 27. 28. Point O’View ES 29. White Oaks ES 30. |
4. School facilities not recommended for modernization, renovation, or full replacement continue to be properly maintained and kept in proper working order through on-going maintenance and component replacement
5. Development of a Swing Space plan during the renovation or construction of school projects
6. Development of elementary, middle, and high school educational specifications to guide the renovation, replacement, and construction of new schools
7. Continue to annually review building capacities specific to each grade level facility
8. Projects be accomplished in a timely manner
9. Explore the development of shared facilities between schools of different grade levels as a means to reduce overall facility costs
10. Consider reducing the number of elementary schools and the number of portables
11. Develop the internal capacity and authorize the professional services needed to implement this plan
12. Continue to adjust attendance boundaries to continue to balance enrollments and optimize the efficiencies of operations
13. Update this plan every five years
14. Continuously involve the community in the review and implementation of recommendations
C. Appointments, Resignations and Retirements as presented on the October 2, 2007 Personnel Report. In addition, Superintendent Merrill announced, and the Board affirmed, Administration’s recommendation to appoint Christopher P. Bruno as Coordinator of Information Services in the Department of Technology.
A. Evaluation
of the Extended-Day Kindergarten Program Expansion to Non-Title I Schools: Dr.
B. Summer School Report: Dr. Ann C. Shufflebarger, Remediation Coordinator in the Office of Elementary Instructional Services, in the Department of Curriculum and Instruction, presented to the Board for information the Summer School Report for 2007 including the remediation, tuition-based, and enrichment programs offered for students.
C. FY07 Reversion Funds Resolution: Mr. Farrell E. Hanzaker, Chief Financial Officer, presented the proposed resolution discussed in the preceding workshop regarding FY2006-07 reversion, revenue actual over budget and debt service budget over actual funds noting this year, as opposed to years past, projected revenues came in at less than projected, while debt service figures provided by the City came in as a positive figure all resulting in reversion funds totaling $14,690,129. He briefly summarized recommendations for use of the funds and reported 7 items of the 16 item list of $14.9 million Priority of Needs included in the Board’s budget had been either fully or partially funded through the proposed recommendation as well as through previously approved transfers. He further explained remaining items on the list did not meet the criteria for which the division can expend reversion funds. Following discussion, there being no objection, the Board agreed to take action on the resolution under Item 16 – Vote on Remaining Action Items.
D. Literary Fund Financing for Capital Improvement Program (CIP): Mr. A. Samuel Cohen, Director of Business Services, presented a proposed resolution authorizing submission of the Application of Loan from the Literary Fund of Virginia in the amount of $7,500,000 for Virginia Beach Middle School to be satisfied through 20 annual principal payments of $375,000 with interest on the unpaid balance at 3% per annum, in lieu of the issuance of $7,500,000 in charter bonds that are currently at a higher interest rate. He explained once the Board of Education reviews and approves the request, it is placed on a prioritized waiting list and it may take a while for the funds to be received. Following discussion, there being no objection, the Board agreed to take action on the resolution under Item 16 – Vote on Remaining Action Items.
RESOLUTION REGARDING FY 2006-07 REVERSION,
REVENUE ACTUAL OVER BUDGET, AND DEBT SERVICE BUDGET OVER ACTUAL FUNDS
WHEREAS, On
September 18, 2007 the School Board was presented with a summary of the
unaudited financial statement for FY 2006-07 on the additional revenue and
expenditure savings resulting in a reversion to the City’s General Fund; and
WHEREAS, the Revenue Sharing Policy provides for the
application of the formula to any actual revenues in excess of budgeted
revenues and any debt service budgeted expenditures in excess of actual
expenditures, and
WHEREAS, the Administration recommends the following uses for
the $14,690,129 available:
·
$ 1,700,000 to
Fund 115-School Operating Budget, Instructional category, for various
instructional materials and other purposes
·
$ 1,500,000 to
Fund 115-School Operating Fund Budget, Instructional category, for school SOL
support allocations
·
$ 1,000,000 to
Fund 115-School Operating Fund Budget, Instructional category, for school
equipment allocations
·
$ 1,511,500 to
Fund 115-School Operating Fund Budget, Transportation category, for bus
replacements and other vehicles and equipment
·
$ 282,000 to Fund
115-School Operating Budget, Operations and Maintenance category, for equipment
and vehicles for School Landscape Services
·
$ 100,000 to Fund
115-School Operating Fund Budget, Operations and Maintenance category, for
custodial equipment
·
$ 84,500 to Fund
115-School Operating Fund Budget, Operations and Maintenance category, for safe
schools communication equipment and supplies
·
$ 3,600,000 to
CIP 1-196 for various technology projects
·
$ 2,000,000 to
CIP 1-211 for various School Plant projects
·
$ 850,000 CIP
1-104
·
$ 1,000,000 CIP
1-103
·
$ 150,000 CIP for
developing high school Ed. Specs
·
$ 912,129 to Fund
107-School Equipment Replacement Special Revenue Fund
now,
therefore, be it
RESOLVED: That the
Board approves the recommended uses of the FY 2006-07 Reversion, Revenue Actual
Over Budget, and Debt Service Budget Over Actual funds as presented by the
Administration; and be it further
RESOLUTION
APPROVING APPLICATION FOR A LITERARY LOAN
FOR
WHEREAS, the School Board of the City of Virginia Beach,
Virginia and the City Council of the City of Virginia Beach, Virginia have
determined that the School Board has an immediate need to implement certain
school capital projects including the acquisition, renovation and construction
and equipping of improvements to and new facilities for Virginia Beach Middle
School for school purposes (collectively the “Project”) and the School Board
will make application to the Literary Fund of the Commonwealth of Virginia for
a Literary Loan (the “Literary Loan”) relating to the Project in the total
aggregated amount of $7,500,000.00 or to other wise cooperate with the City to
obtain long-term financing of the Project; and
WHEREAS, the School Board has embarked upon the construction
of a new Virginia Beach Middle School and the renovation or replacement of
related facilities to replace the aging existing building and facilities
located at 600 25th Street, Virginia Beach, Virginia 23451; and
WHEREAS, the $52,578,823.00 Project requires monies to pay
for the needed construction project that the City must borrow long term; and
WHEREAS, the Commonwealth’s Literary Loan Fund is a source
needed to assist the City in funding the $52,578,823.00 construction Project;
and
NOW THEREFORE, BE IT RESOLVED that the School Board hereby approves the submission
of a $7,500,000.00 application for Literary Loan Funds as part of the necessary
funding for the
FURTHER RESOLVED: That a copy of this resolution be spread across the official minutes of this Board, and the Clerk of the Board is directed to deliver a copy of this resolution to the Mayor, each member of the City Council, the City Manager, and the City Clerk.
The Board recessed at
7:45 p.m. to reconvene in Room 113 in workshop format at 7:54 p.m.
Respectfully submitted,