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2512 George Mason Drive • P.O. Box 6038 Virginia Beach, Virginia 23456-0038   757.263.1000 • 757.263.1240 TDD

School Rentals

The Office of School Rentals provides support on the use of school buildings and grounds, and related charges for approved organizations and citizens living within the City of Virginia Beach.

Procedures

 Applicants must fill out an Application For Use Of School Facility form and submit to the school the application at least two weeks prior to the date of use.

  1. Applications must be completed by authorized legal signers for the requesting organization.
  2. The use of school building and grounds is limited only to approved organizations and citizens living within the city of Virginia Beach, Virginia.
  3. Applicants will contact the school of their choice for space available.
  4. Applicants will complete the School Facility Use application and submit to the school principal.
  5. Applications must be submitted to the school 10 working days prior to the date of use for regular small events. Applications for large events must be submitted to the school 45 days prior to the date of use and include all related contracts and details of activities.
  6. The School Facility Use application will be approved/disapproved along with scheduling requested needs (such as custodian services, space needs, security, etc.) at the school level.
  7. The application is then forwarded to the Office of School Rentals for final approval/disapproval, pricing and collection of required documentation.
  8. Organizations may be required to provide documentation such as 501c3 IRS letter, business license, certificate of insurance, etc.
  9. Organizations requesting usage of VBCPS facilities must provide liability insurance coverage proof. Liability requirements are General Liability - $1,000,000 each occurrence, $2,000,000 Aggregate and Virginia Beach City Public Schools MUST be named as additional insured. Civic leagues will not be required to provide proof of liability insurance if facility rental is only for regular membership meetings that do not exceed 100 people in attendance.

    Certificate holder address is:
    Virginia Beach City Public Schools
    Attn: School Rentals
    2435 Princess Anne Road
    Virginia Beach, VA 23456
  10. Office of School Rentals will distribute final copies to the school and requesting organization.
  11. Applications requiring charges MUST be paid to the Office of School Rentals before the school can be used.
  12. Charges for the use of school facilities will be made in accordance with the fee structure set by the School Board. Certain groups will not be charged a fee for regular meetings. These groups include PTA/PTSA, school-based booster club, city government departments, Girl Scouts, Boy Scouts, civic leagues within the school zone for regular league meetings that do not exceed 100 people in attendance, and area recreation leagues.
  13. In accepting an approved facilities use application, the applicant agrees to hold the School Board harmless from any damage or claims arising from the action of the organization, its employees, or its patrons while the facility is in use.

Contact

Isabelle Reutzel-Hood
School Rentals Assistant, Office of School Rentals
School Administration Annex - Municipal Center, Building 16
2435 Princess Anne Road
Virginia Beach, VA 23456
Office: 757.263.1190
Fax: 757.263.1502


Last Modified on Tuesday, November 22, 2016